NORTHERN CALIFORNIA SECTION OPERATING MANUAL
Updated: July 30, 1998
PROGRAM CHAIR

The Chair-Elect assumes the duties of Program Chair. The Program Chair is responsible for selecting and arranging speakers and topics for NCIFT meetings. He or she should work with the Program Committee to develop programs for the NCIFT. The Program Chair should also work with the Sub-Section Program Chairs to coordinate meetings throughout the year.

DUTIES

1. Work with the members of the Program Committee who are selected by the Chair.

2. Develop the program for the NCIFT Regular meetings and any special programs.

3. Work with Subsections and other professional societies to develop programs of interest to the membership of the NCIFT. Coordinate yearly meetings with Subsections.

4. The preliminary program for the year is submitted to the executive committee who review it and give verbal approval prior at the August Executive Committee meeting.

5. The program for the upcoming year is finalized following the August Executive Committee Meeting.

6. The Program Chair has an operating budget which is approved by the NCIFT Executive Committee to cover phone and mailing costs for the year. Speakers may be reimbursed for mileage.

7. All applicable National IFT and NCIFT By-Laws must be followed by the Program Chair.

8. Communicate program information, including dates, speakers and biographical information to THE HORNBLOWER editor for publication in THE HORNBLOWER.

9. Make arrangements for lodging and transportation for Scientific Lecturers. Arrange through the treasurer to provide the Scientific Lecturer with his or her honoraria.

10. Maintain the NCIFT yearly calendar of events.

11. Communicate program information, including dates, speakers and biographical information to the National IFT office (attention Betsy Baird) for inclusion in FOOD TECHNOLOGY magazine in accordance with the publication deadlines.

12. Arrange through the Treasurer to provide NCIFT lecturer(s) with reimbursements for mileage and promised expenses.

13. Communicate program updates and changes with the NCIFT Chair, NCIFT Business Office, NCIFT Web Manager, and Membership Chair.

TIMELINES

July 1
· Submit meeting announcements for September meetings to Food Technology

July 10
· Preliminary program is submitted to the Executive committee for verbal approval.

August 1
· Program finalized following the August Executive Committee Meeting
· Submit meeting announcements for October meetings to Food Technology
· Attend August Executive Committee Meeting

August 23
· Submit announcements regarding upcoming meetings to Hornblower Editor

September 1
· Submit meeting announcements for November meetings to Food Technology

October 1
· Submit meeting announcements for December meetings to Food Technology
· Attend October Executive Committee Meeting

October 23
· Submit announcements regarding upcoming meetings to Hornblower Editor

November 1
· Submit meeting announcements for January meetings to Food Technology

December 1
· Submit meeting announcements for February meetings to Food Technology
· Attend December Executive Committee Meeting

January 1
· Submit meeting announcements for March meetings to Food Technology

February 1
· Submit meeting announcements for April meetings to Food Technology
· Attend February Executive Committee Meeting

February 23
· Submit announcements regarding upcoming meetings to Hornblower Editor

March 1
· Submit meeting announcements for May meetings to Food Technology

April 1
· Submit meeting announcements for June meetings to Food Technology
· Attend April Executive Committee Meeting

April 10
· Program Committee is selected by the Program Chair.

April 23
· Submit announcements regarding upcoming meetings to Hornblower Editor

May 1
· Submit meeting announcements for July meetings to Food Technology

May 15
· Preliminary program developed by the Program Committee

June 1
· Submit meeting announcements for August meetings to Food Technology
· Attend June Executive Committee Meeting

June 23
· Submit announcements regarding upcoming meetings to Hornblower Editor

HINTS FOR MAKING THE JOB EASIER

1. Prepare program early in the term (summer) so there is adequate publicity.

2. Coordinate with Subsections so there is minimal overlap of meetings.

3. Initiate work early in the term with the IFT Field Services group to obtain Scientific Lecturers and the appropriate materials to publicize the programs. There are deadlines for requesting Scientific Lecturers.

4. Keep the Web Master and Hornblower Editor informed of any changes in programs. They are the keys to publicizing programs to the NCIFT membership.


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