BYLAWS of the

Oregon SECTION,

INSTITUT= E OF FOOD TECHNOLOGISTS

Article I ‑ Name, Headqu= arters and Territory

&= nbsp; Section 1.1 Name

&= nbsp; The name of this organization shall be the Oregon S= ection of the Institute of Food Technologists.= In the event of any conflict between the Bylaws of this SECTION and the Constituti= on and Bylaws of the INSTITUTE, the latter shall prevail.

Section 2.1 Headquarters and Territory

&= nbsp; The headquarters of the Oregon SECTION of the INSTITUTE shall be located at the= Department of Food Science and Technology at Oregon State University in Corvallis, Oregon. The territory of the SECTION s= hall be all counties in the State of Oregon exce= pt and excluding Umatilla, Union, Wallowa, Baker, and M= alheur Counties and includes Clark and = Cowlitz counties of the State of Wash= ington. Mailing zip codes included are 970XX, 971XX, 972XX, 973XX, 974XX, 975XX, 97= 7XX, and 986XX.

Article II ‑ Purpose and Objectives

The= SECTION is primarily a non-profit, scientific, educational group. The purpose and o= bjectives of this SECTION are:

= 1.&n= bsp; To promote interest in the field of food science and technology;

= 2.&n= bsp; To encourage and provide the means for discussing and disseminating technical = and other information relating to the production, processing, packaging, distribution= , preparation, evaluation, and utilization of food;

= 3.&n= bsp; To advance the profession of food science and technology by promoting the main= tenance of high professional standards among its members; and

= 4.&n= bsp; To provide cooperative relations with the faculties and students of educationa= l Institutions in the SECTION area that give food science and technology related courses.<= o:p>

= 5.&n= bsp; To support improvement of the food supply and its use through science, technol= ogy and education

Article III ‑ Membership=

&= nbsp; Section 3.1 Membership Categories

&= nbsp; a. = SECTION Member – Any person who is a Member, Professional Member, or who hold= s Emeritus status in the INSTITUTE and is also a member of the SECTION.

&= nbsp; b. = SECTION Regional Associate – Any person who is active in any aspect of the fo= od industry or related industries, or who is retired, and is not a member of the INSTIT= UTE.

&= nbsp; c. = Student Member - Any person who is matriculating in an educational institution as a= full‑time student or who is a Student Member of the INSTITUTE.

&= nbsp; Section 3.2 Limitations

&= nbsp; The number of SECTION Regional Associates, excluding retired SECTION Regional A= ssociates and all Student Members, shall be limited to twenty‑five percent (25%= ) of the total membership of the SECTION.

&= nbsp; Section 3.3 Industrial Associates

&= nbsp; Any company that wishes to help support the objectives of the SECTION may becom= e an Industrial Associate under conditions established by the Executive Committe= e of the SECTION.

&= nbsp; Section 3.4 Voting Rights and Election to Offices

&= nbsp; All members may participate in the activities of the SECTION, but only SECTION = Members are qualified to vote or be elected as members of the SECTION Executive Com= mittee.

&= nbsp; Section 3.5 Dues

&= nbsp; a. = The SECTION Executive Committee shall establish the dues structure for the next= year at the same time it approves the annual budget.

&= nbsp; b. = Dues for SECTION Regional Associates shall be set higher than dues for SECTION M= embers; dues for Students shall be set lower than for SECTION Members.

&= nbsp; c. = Emeritus SECTION Members and retired SECTION Regional Associates shall be exempt fro= m paying SECTION dues.

Article IV ‑ Executive C= ommittee

= &= nbsp; Section 4.1 Composition

&= nbsp; The SECTION Executive Committee shall be comprised of the officers, the immedia= te past Chair, and Members‑at‑Large elected by the membership eligible = to vote. One (1) Student Member representative may be appointed as a non-voting memb= er. Committee Chairs may be invited to attend meetings of the SECTION Executive Committee= but do not have voting privileges.

&= nbsp; Section 4.2 Terms of Office

&= nbsp; a. = The terms of the SECTION officers shall be one year beginning on September 1 fo= llowing the election.

&= nbsp; b. = The terms of the Members‑at‑Large of the SECTION Executive Committe= e shall be two (2) years, with the term of each member beginning on September 1 in = alternate years.

&= nbsp; c. = The Chair and Chair‑elect may not serve = two (2) consecutive terms.

&= nbsp; d. = The Secretary, Treasurer, and Members‑at‑Large (or Secretary ‑= ;Treasurer) shall be limited to three (3) consecutive terms.

&= nbsp;

Section 4.3 Role and Responsibilities

&= nbsp; a. T= he SECTION Executive Committee shall:

1. Develop a long-range plan for the SECTION and monitor progress=

2. Oversee all committees and volunteer workgroups appointed by t= he SECTION Executive Committee to achieve the mission of the SECTION and the INSTITUTE=

3. Establish policies and develop the activities necessary to mee= t the objectives of the SECTION and the INSTITUTE

4. Ensure the fiscal health of the SECTION

5. Develop and approve an annual budget based on its planned prog= ram of activities for the year

6. Communicate with SECTION members with respect to the SECTION a= nd INSTITUTE

7.&n= bsp; Establish mechanisms to consider the views of the membership o= n issues being discussed by the SECTION Executive Committee

8.&n= bsp; Fill any vacancy among the officers or its own membership for the balance of the= governance year, except for the office of Chair.

Section 4.4 Meetings

&= nbsp; a. Frequency

The SECTION Executive Committee may schedule meetings pr= ior to each SECTION meeting, but must schedule a minimum of three (3) meetings ann= ually. Additional meetings may be held upon call of the Chair, or by three (3) oth= er members of the committee, with adequate notice.

&= nbsp; b. Quorum

&= nbsp; A quorum of the SECTION Executive Committee shall be not less than fifty perc= ent (50%) plus one of the voting members, of which the Chair, Chair‑elect, or t= heir designate, must be present.

&= nbsp; c. Electronic Participation
E= xecutive Committee members may participate and act at any meeting through the use of= a teleconference or other communications equipment. Such participation shall equate to atten= dance and presence in person at the meeting. Any action by the Executive Committe= e may be taken without a meeting if consent in writing, including by electronic m= eans, is signed by all of the members of the Executive Committee entitled to vote= .

&= nbsp; Section 4.5 Non‑performance

&= nbsp; The SECTION Executive Committee may ask an officer, Member-at-Large, or committ= ee Chair to resign if that person is not properly or adequately conducting the dutie= s of the position for four (4) months or if they miss more than three (3) SECTIO= N Executive Committee meetings in one year. A two‑thirds (2/3) vote of the SECTIO= N Executive Committee is required to follow through on a charge of non‑performanc= e. The SECTION Executive Committee shall then fill any vacancies created by these = actions. The individual may request the SECTION Executive Committee to appoint an ad hoc Appeals Committee to review the case and bring it before the general member= ship for consideration.

Article V ‑ Section Offi= cers

= &= nbsp;

= &= nbsp; Section 5.1 Officers

&= nbsp; The officers of the SECTION shall be: Chair, Chair‑elect, Secretary, and = Treasurer. The officers shall be responsible for administering and executing the activ= ities of the SECTION within the framework of established policies.

= &= nbsp; a. Chair

The Chair shall be the Chief Elected Officer of the SECTION. The Chai= r’s responsibilities shall include, but are not limited to:

= (1) Parti= cipate in the development of overall strategy and setting annual SECTION prioritie= s

= (2) Presi= de at all meetings of the SECTION and the SECTION Executive Committee;

= (3) Appoi= nt, with the approval of the SECTION Executive Committee, all committees, designate = the Chair of each, and fill any vacancies therein;

= (4) Perfo= rm other duties associated with the office of Chair as assigned in these Bylaws or b= y the SECTION Executive Committee; and

= (5) Appoi= nt a Student Member to the SECTION Executive Committee, and Student Members to other com= mittees.

= (6) Commu= nicate time and location of SECTION Executive Committee

&= nbsp; Meetings and develop an agenda for the meeting.

&= nbsp; b. Chair‑elect

The Chair-elect’s responsibilities shall include, but are not l= imited to:

= (1) Parti= cipate in the development of overall strategy and setting annual SECTION prioritie= s

= (2) Serve= ex officio, as Chair of the Program Committee;

&= nbsp; &nbs= p; (3) Perfo= rm other duties designated by the Chair;

&= nbsp; &nbs= p; (4) Perfo= rm the duties of the Chair in the event of the Chair's absence; and

= (5) Succe= ed immediately to the office of Chair in the event of the Chair's resignation, disability,= or death.

c. Secretary

The Secretary’s responsi= bilities shall include, but are not limited to:

= (1) Parti= cipate in the development of overall strategy and setting annual Section/SECTION p= riorities

&= nbsp; &nbs= p; (2) Keep = a record of the proceedings of the SECTION;

= (3) Recor= d and distribute the minutes of the meetings of the SECTION Executive Committee;<= /span>

= (4) Ensur= e that the Section Articles of Incorporation are current;

= (5) Notif= y the INSTITUTE of the results of the election of new officers by the established deadline;= =

= (6) Provi= de the INSTITUTE with an up‑to‑date copy of the Bylaws of the SECTION = when amendments are made;

= (7) Serve= as official liaison between the SECTION and the INSTITUTE in all administrative matters= ; and

= (8) Prepa= re an Annual Report of the SECTION activities on forms supplied by the INSTITUTE and sub= mit this report to the INSTITUTE by July 15 each year.

&= nbsp; d. = Treasurer

The Treasurer’s responsibilities shall include, but are not lim= ited to:

= (1) Parti= cipate in the development of overall strategy and setting annual Section/SECTION p= riorities

= (2) Have charge of all funds of the SECTION, which shall be deposited in an acc= ount(s) approved by the SECTION Executive Committee;

= (3) Colle= ct all monies due the SECTION including membership dues and monies collected at SE= CTION meetings;

= (4) Make = all disbursements as approved by the SECTION Executive Committee. Copies of all bills and rec= eipts for disbursements should be maintained by the Treasurer;<= /p>

= &= nbsp; (5) Submi= t a report of all financial transactions and the financial condition of the SECTION to= the members of the SECTION Executive Committee at each meeting of the SECTION E= xecutive Committee;

= (6) Obtai= n a fidelity bond, the cost of which shall be borne by the SECTION, when required by the= SECTION Executive Committee;

= (7) Prepa= re an Annual Financial Report and turn it and the records over to the Audit Committee up= on completion of the governance year. <= /o:p>

(8) Ensure that the proper paperwork has been completed, including bank resolutions an= d signature cards, when new officers take office;

= (9) Annua= lly file Form 990 with the Internal Revenue Service within five and one‑half (= 5 1/2) months after the end of the SECTION's fiscal year end. If the SECTION's ann= ual income is less that $25,000 Form 990 should still be filed; however, only the firs= t paragraph needs to be completed;

= (10) File the required= Annual State Not‑for‑Profit reports, as applicable; =

= (11) Ensure that suffi= cient funds be carried forward each year as operating funds for the new fiscal year; an= d

= (12) Within sixty (60)= days after the close of the fiscal year, submit a financial report to the INSTITUTE on= forms provided by INSTITUTE’s Membership Relations Director.

e. &nbs= p; Member(s)-at-Large<= /p>

The Member(s)-at-Large’s responsibilities shall include, but ar= e not limited to:<= /o:p>

&= nbsp; &nbs= p; (1) Serve= as a member of the SECTION Executive Committee;

&= nbsp; &nbs= p; (2) Parti= cipate in the development of overall strategy and setting annual section/SECTION p= riorities

&= nbsp; &nbs= p; (3) Coord= inate, in consultation with the officers, the nomination process for SECTION parti= cipation at the annual IFT Strategic Leadership Forum and ensure SECTION participati= on at the IFT Town Hall Meeting
&= nbsp; &nbs= p; (4) Addit= ional responsibilities as assigned by the SECTION Chair

Article VI ‑ Committees<= /span>

&= nbsp; The SECTION Executive Committee may establish committees as needed to conduct t= he activities of the SECTION.

Section 6.1 P= rogram

&= nbsp; A Program Committee may be appointed to develop SECTION meeting programs. The= Chair‑elect shall serve as the ex officio Chair of the Committee and is responsi= ble for planning the program for the year.

&= nbsp;

&= nbsp; Section 6.2 Nominating Committee

a.<= span style=3D'mso-tab-count:1'> = The Nominating Committee shall be comprised of three (3) members, one of whom s= hall be the immediate past Chair who shall serve as ex officio Chair; the= other members shall be SECTION Members. The Nominating = Committee shall develop and present the slate of candidates for all elected positions= in accordance with the regulations in these Bylaws.

b.<= span style=3D'mso-tab-count:1'> = The Nominating Committee shall be responsible for preparing and transmitting th= e ballot. In the event of an electronic ballot, the Nominating Committee will prepare= the ballot and transmit the appropriate information to the INSTITUTE by agreed = upon deadlines and report election results to the SECTION membership.=

&= nbsp; Section 6.3 Tellers

&= nbsp; The Tellers Committee shall be comprised of three (3) SECTION Members who do no= t hold any other office in the SECTION and are not candidates for office. The Tell= ers are responsible for counting ballots on all matters requiring a vote by the SEC= TION members. The Tellers Committee shall report the results of its tallies to t= he immediate past Chair not later than ten (10) days after the balloting deadline for ea= ch matter.

&= nbsp; Section 6.4 Audit

&= nbsp; The Audit Committee shall be comprised of three (3) members, not holding any SE= CTION office during the fiscal year covered by the records being audited. The Tre= asurer is an ex officio, non‑voting member. Within thirty (30) days o= f the end of the fiscal year the Audit Committee shall schedule a review to cert= ify the correctness of the Annual Financial Report and the records of the Treasurer. Any errors= , corrections, or deviations not correctable by action with the Treasurer shall immediatel= y be brought to the attention of the SECTION Executive Committee for disposition= and action.

Section 6.5 Long‑Range Planning

&= nbsp; The Long‑Range Planning Committee shall assist the SECTION Executive Comm= ittee in planning the program of activities to meet the SECTION objectives. The C= ommittee is to be comprised of two (2) past chairs, two (2) newer members who have b= een SECTION members not over three (3) years at the time of their appointment, and a Ch= air. The Long‑Range Planning Committee shall review and evaluate existing = activities, evaluate future SECTION needs and make recommendations for changes or new a= ctivities.

Section 6.6 Membership

&= nbsp; The Membership Committee shall not have less than three (3) members and shall d= evelop and execute, or supervise the execution of, promotional plans to build the = membership of both the SECTION and the INSTITUTE. It will cooperate, as requested, in = membership promotion plans developed by the INSTITUTE and the Membership Committee Cha= ir will serve as the liaison between the SECTION and the INSTITUTE. It may call upo= n the INSTITUTE for assistance, as needed.

&= nbsp; Section 6.7 Student Affairs Committee

&= nbsp; a. = There shall be a Student Affairs Committee comprised of two (2) SECTION Members, = the Presidents, or their designated representatives, of the Student Chapters of the INSTITU= TE and the Food Science Clubs in the geographic region of the SECTION, plus no mor= e than two (2) Student Members‑at‑Large from other recognized educatio= nal institutions in the geographic region of the SECTION not having a Student Chapter or Foo= d Science Club.

&= nbsp; b. = The Student Affairs Committee shall solicit and encourage student involvement a= nd participation in SECTION activities and shall recommend student members to the Chair for = appointment to committees.

Section 6.8 Supplier’s Night

&= nbsp; The Supplier’s Night Committee shall be compromised of a Supplier’s= Night Chair, a Publicity Chair, an Arrangements Chair and other general members a= s committee members. The Supplier’s Night Committee shall be responsible for the = planning and execution of the SECTION’s annual Supplier’s Night event in= a manner that provides maximum value to the SECTION, the attendees and the suppliers= participating in the event.

Section 6.9 Communications

&= nbsp; The Communications Committee shall be chaired by the SECTION Chair and comprise= d of not less than two (2) SECTION members. The Communications Committee shall b= e responsible for developing, budgeting for, and maintaining all means of communication t= o the membership, including but not limited to the SECTION listserv, website, new= sletter, directories, and other official correspondence from the SECTION. The Commun= ications Committee shall review communications policy on an annual basis and report = to the SECTION Executive Committee at the summer planning meeting.

Article VII ‑ Nomination= s and Elections

&= nbsp; Section 7.1 Nominations

&= nbsp; a. = The Nominating Committee shall make every effort to prepare a slate of two (2) = candidates for each office to be filled. In the case of an incumbent Secretary or Trea= surer seeking re‑election, a second candidate need not be selected. The Nom= inating Committee shall determine the eligibility of each candidate and the willing= ness of the candidate to serve if elected.

&= nbsp; b. = Prior to the Annual Election, the Nominating Committee shall report the proposed = slate of candidates to the SECTION Executive Committee for approval prior to pres= enting the slate to the SECTION membership.

&= nbsp; c. = The Nominating Committee shall report its slate of candidates to the membership= at a regular meeting of the SECTION prior to the Annual Election.

&= nbsp; d. = Additional candidates may be nominated by petition over the signatures of ten (10) SEC= TION Members, provided:

(1) The p= etitioners have determined the candidate's eligibility from the Secretary;<= /span>

(2) The p= etitioners have determined the candidate's willingness to serve if elected and;

(3) The p= etition is received by the Secretary not later than three (3) days following= the meeting at which the Nominating Committee gives its report.

&= nbsp;

&= nbsp; Section 7.2 Annual Election

&= nbsp; a. The Nominations Committee shall prepare and transmit a ballot to each SECTION M= ember. The balloting deadline shall be no later than thirty (30) days after transm= ission of the ballot, but no sooner than twenty‑one (21) days after transmis= sion.

&= nbsp; b. = In the event of a paper ballot, within five (= 5) days after the balloting deadline, the past-Chair shall convene the Tellers Comm= ittee and turn over the marked ballots for counting. After verifying the validity= of each ballot, the Tellers Committee shall count the ballots for each office, decl= aring elected the candidate receiving the majority of votes cast. In the event of= a tie vote, selection shall be made by lot.

&= nbsp; Section 7.3 Results=

&= nbsp; a. = The officers elected shall be announced to the membership at the next meeting o= f the SECTION following the results of the election.

&= nbsp; b. = The Secretary shall report newly elected officers to the INSTITUTE upon request= .

&= nbsp; Section 7.4 Vacancies

= &= nbsp; Any vacancy on the SECTION Exe= cutive Committee shall be filled by appointment of the SECTION Executive Committee= . A member of the SECTION Executive Committee or officer elected to fill a vacancy by = the SECTION Executive Committee shall serve for the un-expired term of their predecesso= r, except for the Chair-elect. The Chair-elect must be elected to the position of Cha= ir but may run unopposed.

Article VIII ‑ Meetings<= /span>

&= nbsp; Section 8.1 Section Meetings

&= nbsp; The SECTION Executive Committee shall schedule regular meetings of the SECTION,= preferably on a monthly basis where practical, but in no event less than three (3) tim= es per year. It shall determine in advance the time and place for each meeting. It= may call special meetings, as needed, upon written notice to the members at lea= st ten (10) days prior to the meeting.

&= nbsp;

&= nbsp; Section 8.2 Quorum

&= nbsp; A quorum to conduct business shall be the larger of 25 (twenty five) SECTION = Members or 10% percent of the SECTION Membership.

Article IX ‑ Dissolution=

&= nbsp; Section 9.1 By the Institute Board of Directors

&= nbsp; If this SECTION ceases to function as a SECTION of the INSTITUTE for a period = of more than one year, or holds less than three (3) meetings in any one year, or if= its membership is less than twenty-five (25) members of the INSTITUTE for a per= iod of one year, the Board of Directors may terminate the charter of this SECTION.= Such dissolution of the SECTION shall not affect the standing in the INSTITUTE o= f the members of the SECTION.

&= nbsp; Section 9.2 By Membership

&= nbsp; The membership of this SECTION may vote to dissolve the SECTION. The INSTITUTE = should be notified of the intent to dissolve. The INSTITUTE will transmit a ballot= to all members of the INSTITUTE residing within the SECTION zip code boundaries. A= two-thirds (2/3’s) majority vote is required for dissolution.<= /p>

&= nbsp; Section 9.3 Fiscal Responsibility

&= nbsp; In the event of voluntary dissolution of this SECTION, or revocation of its ch= arter by the INSTITUTE Executive Committee, and after the discharge of all of its= debts and obligations, any remaining funds and property of the SECTION shall be c= onveyed to the INSTITUTE, the INSTITUTE Foundation, or to such other not‑for&= #8209;profit educational, scientific or charitable organization(s) as the SECTION Execut= ive Committee may determine. Said conveyance shall be made within sixty (60) days after t= he SECTION's debts and obligations have been discharged and the INSTITUTE shall be notif= ied in writing of said action, immediately upon its completion. In the event that = the SECTION Executive Committee is unable to agree upon an eligible recipient organizat= ion(s) within the sixty (60) day period, the remaining funds and property of the S= ECTION shall be conveyed to the INSTITUTE Foundation for its general purposes. Any= organization, including the INSTITUTE, to which the remaining funds and property of the S= ECTION are to be conveyed must be exempt under the provisions of Section 501(c)(3)= of the Internal Revenue Code of 1954, as amended, or under any successors to the S= ections of the Code, as they may be in effect at the time of conveyance.=

Article X – General Prov= isions

Section 10.1<= /span> Amendments<= /span>

&= nbsp; Proposed amendments to the Bylaws shall be submitted = to the INSTITUTE in writing and may be initiate= d by the SECTION Executive Committee or any five (5) SECTION Members.

The INSTITUTE shall review all proposed amendments and respond to the initiati= ng group within 45 days. The INSTITUTE may:

Reject the proposal and r= eturn it to its initiators
Return the proposal to it= s initiators for revision
Forward the proposal to a= volunteer workgroup for review, recommendation and/or revision. Revised proposal= s shall be returned to the initiators and the SECTION Executive Committee.

Proposed amendments acceptable to all parties shall be voted on by the SECTION Execu= tive Committee. The SECTION Executive Committee may:

Approve the proposal and = amend the Bylaws
Reject the proposal and r= eturn it to its initiators

Section 10.2 Limitation of Liability

= &= nbsp; No SECTION Executive Committee= member or officer shall be liable for damages resulting from the exercise of judgm= ent or discretion in connection with the duties or responsibilities of their offic= e except as dictated by law.

Section 10.3 Administration

&= nbsp; The governance year of the Oregon SECTION is the same as the INSTITUTE governan= ce year. The governance year covers the terms of the officers and committees and the= meeting programs.

Section 10.4 Dues Year

&= nbsp; The period covered by the dues of all classes of members and by the fees of Ind= ustrial Associates shall be one year. Members in arrears over ninety (90) days shal= l be dropped from the official rolls of the SECTION.

Section 10.5 Fiscal Year

The fiscal year of= the Oregon SECTION is the same as the INSTITUTE fiscal year. =

Article XI ‑ Sub‑S= ections

&= nbsp; Section 1. Policy

&= nbsp; a. = In order to bring the benefits of the INSTITUTE to as many members as possible= , it shall be the policy of the Oregon SECTION to foster the establishment and m= aintenance of sub‑sections whenever, in the opinion of the SECTION Executive Com= mittee, such a course seems warranted.

&= nbsp; b. = It shall also be the policy of the Oregon SECTION that when and if it is mutua= lly agreed that the sub‑section should work toward SECTION status, the SECTION w= ill provide encouragement and assistance in achieving this objective.=

&= nbsp;

Section 2. Requirements

&= nbsp; A sub‑section may be formed by active members of the Oregon SECTION on = approval of the SECTION Executive Committee, provided at least twenty‑five (25= ) members sign a petition requesting the sub‑section and agreeing to support it= s activities; and provided the petitioning members have a mailing address within the zip = code designation for the sub‑section. All petitioning and/or charter membe= rs either must be Oregon SECTION members or must join the SECTION when the sub‑= section is approved. Subsequently, persons in the designated zip code area become s= ub‑section members by becoming members of the Oregon SECTION.

&= nbsp; Section 3. Bylaws and Officers

&= nbsp; a. = Each sub‑section shall prepare and submit proposed Bylaws to the Oregon SE= CTION Executive Committee for approval. Such Bylaws may not be in conflict with e= ither the Oregon SECTION Bylaws or the Constitution and Bylaws of the INSTITUTE.<= o:p>

&= nbsp; b. = The officers of a sub‑section shall be Chair, Chair‑elect, Secretar= y, and Treasurer (or Secretary/Treasurer). Two Members‑at‑Large with a= lternating two‑year terms are recommended for the sub‑section Executive Co= mmittee.

&= nbsp; c. = The sub‑section Chair may designate one of the officers or Executive Comm= ittee members as sub‑section representative on the Oregon SECTION Executive= Committee.

&= nbsp; Section 4. Sub‑Section Representation

&= nbsp; The Oregon SECTION Nominating Committee shall consider SECTION Members of the s= ub‑section for positions on the Oregon SECTION Executive Committee. =

&= nbsp; Section 5. Budget

&= nbsp; a. = Whenever the Oregon SECTION Executive Committee has approved the establishment of a = sub‑section, a sum of money to be determined by proposed activities and number of member= s involved shall be allocated from the Oregon SECTION trea= sury to defray the first year's expenses of the new sub‑section for stationer= y, postage, telephone and similar items. Thereafter, the budget for each subsequent fis= cal year shall be submitted in writing to the SECTION Executive Committee at its sum= mer planning meeting for approval.

&= nbsp; b. = The SECTION Executive Committee shall approve a budget based on the financial c= ondition of the SECTION and the merit of the proposed program of activities, which t= he sub‑section shall submit with its budget statement. In general the sub‑section bu= dget should be based on seventy‑five percent (75%) of the dues of SECTION = members residing within the sub‑section boundaries credited to the sub‑= section, plus any other income the sub‑section can properly generate.

&= nbsp; Section 6. Financial

&= nbsp; The sub-section shall submit a financial report to the Oregon SECTION Treasurer= , as well as the INSTITUTE office, at the end of each fiscal year. This financia= l report shall follow the guidelines of the INSTITUTE for SECTION Financial Reports.=

&= nbsp; The Oregon SECTION Treasurer may request receipts to reconcile the Financial Re= port for one year.

&= nbsp; Section 7. Qualifications

&= nbsp; The officers of the sub‑section shall be INSTITUTE members in good standi= ng and the Sub‑Section shall certify to the Oregon SECTION each year that at= least seventy‑five percent (75%) of the sub‑section members, excludin= g retired SECTION Regional Associates and Student Members, are also INSTITUTE members= .