Frequently Asked Questions:
2023 Awards & Fellows FAQ

What is the updated process? How is it different from the previous process?

The primary difference between the previous process and the updated process is that the nominee will now be required to submit a portion of the nomination, rather than the nominator. The updated process is a two-part process.

  1. Initial Nomination Information (Self-Nomination Accepted)
    • Anyone can submit an initial nomination, consisting of:
      • Nominator Name
      • Nominee Name, Employer, Title, Email, Phone Number
      • Number of Years Knowing Nominee
    • Upon submission of the initial nomination, the nominee will receive an email with a link directing them to complete the additional nominee information.
  2. Additional Nominee Information 
    • A completed submission will require the nominee to populate additional demographic and award specific information.

Only completed and submitted nominations (that include parts 1 and 2) will be considered by the jury. Nominees’ demographic information will not be shared with the jury. The demographic data will be used for IFT’s internal tracking purposes only.

Will letters of recommendation be required?

Each Achievement Award requires some type of recommendation. Most of the awards ask for 2 letters of recommendation, however, nominees should follow the instructions listed in the specific award nomination form to request and submit letters.

In the past, nominees were asked to upload contact information for their references, and referees were responsible for uploading the letter to the submission portal. This year, nominees will be responsible for obtaining the letters and uploading them as part of the nomination process.

How will the updated process demonstrate IFT’s commitment to diversity, equity, and inclusion (DEI) and reducing barriers?

  • Process was time intensive for the nominator
    • In an act of barrier reduction, the Awards and Fellows Task Force (AFTF) removed the time-intensive load off the nominator. For 2023 Achievement Awards and Fellows, the onus is on the nominee via a nominee-completed portion of the nomination. This encourages the nominee to contribute more heavily to the nomination, which opens the possibility for more nominations given the nominee will not be reliant on a nominator willing to gather all the information necessary to be considered for an award.
  • Lack of clarity in criteria & descriptions for awards
    • In an act of barrier reduction, the AFTF clarified criteria and descriptions for all Achievement Awards so that people have an uncomplicated sense of what is expected for the submission.
  • Consistently low numbers of nomination
    • In an act of barrier reduction, the AFTF shifted the collection of information and submission from the nominator to the nominee. Self-nomination is available for Achievement Awards and Fellows.
  • Lack of consistency across requirements for various awards
    • In an act of equity, the AFTF generated consistent requirements for all Achievement Awards, adjusting where necessary (e.g., CV requirement for individual awards & an organizational/group overview for team awards).
  • Translation to academic, industry, government, consulting – all areas of our membership
    • In an act of inclusion, the AFTF updated descriptions, where applicable, to ensure that all areas of our membership see themselves as eligible and deserving of these awards, whether they work in academia, industry, government, consulting, or other.

I am interested in being a juror. What is the process for indicating my interest, and when will I be notified if I have been selected to serve as a juror?

There will be a call for volunteers to serve as jurors that will launch in late November. The call will go out to the entire membership along with a guide for individuals to determine whether their skillset and experience aligns with those desired in jurors for the various Achievement Awards and Fellows. Similar to other volunteer opportunities at IFT, all volunteer applications will be reviewed by the Office of the President (OOP), and applicants will be notified whether or not they were selected to serve as a juror.

Will the names of jurors be shared?

No. The names of jurors will remain confidential, as they have in years past. The names of jury chairs will also be confidential.

Is there an opportunity for member input into the changes that were made?

There have been opportunities for members to provide input into the process through a town hall, listening session, office hours and communication to the task force via the task force email. The Board appointed a task force to examine the process, and approved the changes recommended by the task force. The task force invested significant time in examining the processes in place and proposing updated processes to address member feedback that was shared via the feedback channels listed above. The Board of Directors unanimously approved the task force recommendations. We recognize that the updated process will not be perfect. There will be an opportunity for jurors to provide feedback upon conclusion of the 2022-2023 awards cycle, and that feedback will be used to continuously improve the process in future years.

Were award partners (Sections, Divisions, other organizations) given an opportunity to provide input into the recommendations?

Yes. IFT’s Chief Executive Officer, Christie Tarantino-Dean, met one-on-one with the leadership of each award partner organization to share the updated process. There was unanimous positive feedback received from all award partners on the updated process, and they were all in support of the recommendations prior to being presented to the Board.

When will nominations open?

The nomination form will open the first week of November 2022.

Who is eligible to receive an IFT Achievement Award?

Pursuant to the IFT Awards Policy, to be eligible to receive an IFT Achievement Award, a nominee must:

  • Be a non-student IFT member in good standing, and,
  • Not have received another IFT Achievement Award within the previous 3 years. An individual may not receive the same award or prize more than once or receive more than one award in the same year. These restrictions do not apply to designation as an IFT Fellow, to receipt of the Collaborative Research Grant in honor of Marcel Loncin, or to Achievement Award winners with multiple recipients (i.e., commercialization teams) When preparing the award submission, review the award eligibility and criteria carefully. For ease of jury scoring and deliberation, make every effort to tailor the application to the specific award.

Do I have to be an IFT member to be nominated for an IFT Achievement Award or Fellowship?

Yes, only IFT members will be eligible to be nominated to receive an IFT Achievement Award or designation as an IFT Fellow. The task force reviewed historical data which showed that nominations from non-members have consistently been low or non-existent, and agreed that awards being given out by IFT should honor those who are members of the organization. If you are not a member or would like to nominate someone who is not a member, you can learn more about IFT membership by visiting our website or contacting [email protected].

Can I nominate someone for more than one award in a given year?

Please see the above Q&A regarding eligibility.

What if I have additional questions?

Any questions or comments about the updated process can be directed to [email protected].