The name of the Institute shall be the Institute of Food Technologists (“INSTITUTE”).
The Institute shall maintain a registered office in the State of Illinois and a registered agent at such office. The Institute may have other offices within or without the state.
There are five (5) membership categories: Premier, Networking & Engagement, International Joint, Emeritus and Student
(a) Premier Member
Any person who is active in the food industry and who evidences interest in supporting the objectives of the INSTITUTE shall be eligible to become a Premier Member.
(b) Networking & Engagement Member
Any person who is active in the food industry and who evidences interest in supporting the objectives of the INSTITUTE shall be eligible to become a Networking & Engagement Member and access limited privileges.
(c) International Joint
From time to time, INSTITUTE may partner with other organizations to offer a joint membership for that organization’s members These International Joint Members will receive the benefits in conjunction with the Networking & Engagement Member category.
Any Premier or Networking & Engagement member who has retired from professional life in a remunerative capacity and has been a member of the INSTITUTE for at least twenty (20) years shall be eligible for Emeritus membership. Individuals with Emeritus status shall retain all rights and privileges previously held and their annual dues shall be determined by the Board of Directors.
(e) Student Member
Any graduate student or person matriculated in an educational institution as a full-time student pursuing a degree (Associate or higher) in the field of food science and technology or in one or more of the sciences or branches of engineering concerned with advancing food science and technology shall be eligible for membership as a Student Member. All Student Members shall be members of the IFT Student Association.
All member categories would be eligible to vote, with the exception of student members, who can only vote on IFTSA related matters.
Any member whose dues are sixty (60) days past due shall be suspended from membership. A member suspended for non-payment of dues may be reinstated to the class of membership previously held upon payment of the current year's dues.
Any membership may be terminated for cause. Sufficient cause for such termination of membership shall be violation of the Bylaws or any agreement, rule, or practice properly adopted by the INSTITUTE, breaches of the Code of Professional Conduct of the INSTITUTE, or any other conduct prejudicial to the INSTITUTE in accordance with the Board
The Board of Directors consists of:
1. Officers a. President, President-elect , Immediate Past President, Treasurer (ex officio, nonvoting) and Chief Executive Officer (CEO) (Secretary, ex officio, nonvoting)
2. Twelve elected Directors
3. Student Association President (ex officio voting), Student Association President-elect (ex officio nonvoting) and Student Association Immediate Past President (ex officio nonvoting)
4. Chair of Feeding Tomorrow (ex officio nonvoting) 5. Board Advisor(s) (optional, ex officio non-voting)
5. Board Advisor(s) (optional, ex. officio non-voting)
The terms shall be:
1. President (1 year)
2. President-elect (1 year)
3. Immediate Past President (1 year)
4. Treasurer ex officio, nonvoting (3 years)
5. Board advisor(s) (1-3 years)
Directors serve staggered three-year terms. No Director may serve more than one full term except for an individual who is asked to serve a partial term to fill a vacancy. Directors may also remain on the Board of Directors subsequent to serving one term as long as the Director is then serving as an Officer, as Treasurer, or as an ex officio member. Terms coincide with the fiscal year. An ex-officio director has no limit on terms.
The Treasurer shall be appointed by the Board of Directors to serve a nonrenewable three (3) year term.
The President of the INSTITUTE shall serve as Chair of the Board of Directors. In the event of the inability of the President to serve as Chair, the President-elect shall serve as Chair pro tem. If in turn, the President-elect is unable to serve, the Board of Directors shall elect one of its members to serve as Chair pro tem.
Up to two Board Advisors may be appointed in any year at the discretion of the Board of Directors. Such advisors would be individuals who represent valuable professional perspective not represented on the elected Board of Directors. Board Advisors may serve a one, two, or three-year term at the discretion of the Board of Directors and may not serve consecutive terms. The Board of Directors will annually consider the need for a Board Advisor and request the Nominations & Elections Committee to identify two candidates for Board consideration. The Board of Directors who will determine and appoint Board Advisor(s) and, determine the appropriate number and term length. Board Advisors will participate in all Board of Directors meetings and activities.
A vacancy on the Board of Directors, other than that of President-elect, shall be filled as soon as possible by the Board of Directors from the runner-up nominees in the order of the number of votes received for that position in the last election. The member shall hold office for the unexpired term of the predecessor, and until a successor is duly elected and qualified, or until death, resignation, or inability to serve.
A director may be removed with or without cause, by the affirmative vote of two-thirds of the members entitled to vote on removal of directors, at a meeting at which a quorum is present, provided written notice of the meeting is delivered to all such members stating that a purpose of the meeting is to vote on removal of the named director(s).
Other than the CEO, members of the Board of Directors do not receive compensation for their services but may be reimbursed for travel expenses with prior approval.
The governing body is the Board of Directors, which has authority and is responsible for governance of the INSTITUTE. The Board of Directors sets the organization’s strategic direction, establishes policies and monitors the implementation of these policies by the INSTITUTE’s staff under the direction of the CEO. The Board of Directors shall also:
1. Ensure that all organizational activities support the mission and vision of the INSTITUTE and provide member value
2. Uphold its fiduciary duty including establishing the fiscal year and approving an annual budget
3. Provide regular updates to the membership on organizational activities and continuously seek member insight and input
4. Appoint the CEO
5. Appoint the Editor-in-Chief and confirm appointments to the Board of Editors 6. Select the date and site of the Annual Meetings
6. Select the date and site of the Annual Meetings
The Board of Directors is authorized to receive by devise, bequest, donation, or otherwise, either real or personal property, and to hold the same absolutely or in trust, and to invest, reinvest, and manage the same, and to apply said property and the income arising there from to the objectives of the INSTITUTE.
As noted in the Board of Director’s Policy Manual, the Board of Directors may authorize any officer or officers, agent or agents, to enter into contracts, to execute or draw upon any instruments on behalf of the INSTITUTE, and such authority may be general or confined to specific instances.
The Board of Directors shall meet regularly on reasonable notice, at a time and place as determined by the President or upon written request of any five (5) members of the Board of Directors.
At any meeting of the Board of Directors a quorum for the transaction of business shall be eight (8) members, of which one must be the President, President-elect, or Immediate Past President. It is the responsibility of the Chair to assure that a quorum is present at all times. This rule may not be suspended by the Chair.
All decisions by the Board of Directors shall be by majority vote except as otherwise specified in these bylaws.
4. Electronic Participation
The Board of Directors members may participate and act at any meeting through the use of a conference telephone or other communications equipment by means of which all persons participating in the meeting can communicate with each other. Participation in such meeting shall constitute attendance and presence in person at the meeting of the person or persons so participating. Any action required to be taken at a meeting of the Board of Directors, may be taken without a meeting if a consent in writing, including by electronic means, setting for the action taken, is signed by all of the members of the Board of Directors entitled to vote with respect to the subject matter thereof.
The Board of Directors may take any action which it could take at a meeting of directors without a meeting if a consent in writing, setting forth the action so taken, is signed by all the directors entitled to vote on the subject thereof.
The President serves as an ex officio nonvoting member of all committees except the Committee on Nominations & Elections and, in consultation with the Office of the President, appoints members of policy-related volunteer workgroups (except as otherwise provided in these bylaws).
The President's responsibilities shall include, but are not limited to:
1. Serve as chair of the Board of Directors
2. Represent the Board of Directors in its relations with the CEO
3. Appoint, in consultation with the Office of the President, the members and chairs of all committees and policy-related volunteer workgroups, except as otherwise provided in these bylaws
The President-elect shall perform all duties of the President in the absence of the President and perform such other duties as may be assigned by the President or Board of Directors. The President-elect shall succeed automatically (and without re-election) to the Office of President upon expiration of the then-current President’s term.
The Immediate Past President shall work with the President and President-elect to facilitate a smooth transition year-to-year and serve as the Chair of the Task Force on Nominations & Elections.
The Treasurer shall serve as chair of the Finance Committee and oversee the financial strategy of the INSTITUTE. The Treasurer shall provide regular updates to the Board of Directors and serve as an ex-officio, nonvoting member of the Audit Committee.
The Chief Executive Officer (CEO) manages the INSTITUTE’s strategy and policy as approved by the Board of Directors. The CEO has exclusive authority over the staff of the INSTITUTE. Specifically, the CEO shall:
1. Implement organizational strategies and priorities as approved by the Board of Directors annually
2. Authorize all staff policies, be responsible for the conduct and operation of all staff personnel, and coordinate all programs, projects and major activities of the staff
3. Direct the development and maintenance of appropriate fiscal and budgetary procedures, together with the Finance Committee and the Treasurer, and ensure that authorized expenditures are properly administered
4. Plan and organize the Annual meeting according to INSTITUTE policies
5. Serve, ex-officio (non-voting), as a member of and Secretary of the Board of Directors
The CEO shall hold office pursuant to the terms of his or her employment agreement.
Any officer elected by the Board of Directors may be removed by the Board whenever in its judgment the best interests of the Institute would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person so removed.
The Office of the President shall consist of the President (Chair), President-elect, Immediate Past President and CEO. It may act in the place of the Board of Directors when authority is designated by the Board or in emergency matters where action is necessary.
The Office of the President shall:
1. Develop plans, proposals and new initiatives for subsequent action by the Board of Directors
2. Propose candidates for Treasurer
3. Appoint members of committees and policy-related volunteer workgroups
4. With the exception of the CEO, act as the compensation committee of the Institute
Being appointed or elected to one office shall not make a member ineligible for another office.
a) President-elect The Committee on Nominations and Elections shall communicate to the CEO of the INSTITUTE the names of two (2) Premier Members of the INSTITUTE as nominees for President-elect.
b) Board of Directors The Committee on Nominations and Elections shall communicate to the CEO of the INSTITUTE the names of preferably eight (8), but not less than seven (7) Premier Members, as nominees for Directors of the Board of Directors.
c) Committee on Nominations and Elections The President of the INSTITUTE shall appoint a Task Force comprised of two (2) Members; two (2) current members of the Committee on Nominations and Elections, one (1) in the second year of his/her term and one (1) in the third year of his/her term; one (1) member of the Board of Directors; the Immediate Past President (chair), and the INSTITUTE CEO (ex officio).
The Task Force shall propose preferably five (5), but no less than four (4) members as candidates for membership on the Committee on Nominations and Elections.
This Task Force will present its slate of candidates for approval to the INSTITUTE Board of Directors.
Eligible voting members will vote to elect President-elect, Board and Committee candidates as presented, according to Section 7.4
Petitions, together with pertinent biographical information and a statement by the candidate, must be filed with the CEO. The deadline for petitions shall be determined by the Board of Directors and communicated to members before the election. Any candidate brought forth by petition must have submitted and completed their nomination and candidate information form through the online process.
Any five percent (5%) of Premier Members of the Institute, not more than ten percent (10%) of whom are identified with any one Regional Section, shall have the privilege of proposing a nominee for President-elect by filing a written petition. The president-elect candidate brought forth by petition must have participated in the official call for nominations in the year in which he/she is seeking election, and therefore should have a nomination form on file with the Nominations and Elections Committee. No one will be considered who has not submitted a complete nomination form in accordance with the process.
b) Board of Directors
Any five percent (5%) of Premier Members, not more than ten percent (10%) of whom are identified with any one Regional Section, shall have the privilege of proposing a nominee for election to the Committee on Nominations and Elections by filing a written petition. No one will be considered who has not submitted a complete nomination form in accordance with the process.
c) Committee on Nominations and Elections
Any five percent (5%) of Premier Members, not more than ten percent (10%) of whom are identified with any one Regional Section, shall have the privilege of proposing a nominee for election to the Committee on Nominations and Elections by filing a written petition. No one will be considered who has not submitted a complete nomination form in accordance with the process
Mail and/or electronic ballots may be used to elect the President-elect, the Board of Directors, and the Committee on Nominations and Elections.
Nominees (selected by the nomination and the petition process) receiving the greatest number of votes shall be declared elected. Tie votes in the election of the President-elect, members to the Board of Directors, and members of the Committee on Nominations and Elections shall be resolved by a majority vote of the members of the Board of Directors.
The membership of the INSTITUTE shall elect by ballot one (1) of the nominees for President–elect.
The membership of the INSTITUTE shall elect by ballot four (4) of the nominees for Directors at Large of the Board of Directors.
The membership shall elect by ballot three (3) of the nominees for membership on the Committee on Nominations and Elections.
Any changes to the INSTITUTE nomination and election process (i.e., Section 7 of these By-Laws) once approved by the Board of Directors, shall be submitted to the eligible voting members for ratification. Such changes shall be ratified if a majority of members voting on the proposal vote in its favor. Such membership votes may be conducted electronically and/or by mail.
Any item in Section 7 can only be changed if a majority of the eligible voting members on the proposal vote in its favor. Such membership votes may be conducted electronically and/or by mail. The normal amendment procedures for these bylaws of Section 12.1 are not applicable to all of Section 7.
A vacancy in office of President-elect shall be filled by the runner-up from the original election as soon as possible after the vacancy occurs. In the event that the runner-up is no longer available to fill the office, the Committee on Nominations and Elections shall reconvene and select two new nominees as soon as possible. Nominees shall stand for election as described in Section 7.4.
Committees and other member groups are valuable vehicles through which The INSTITUTE works towards its mission and vision. The INSTITUTE will regularly seek member involvement on committees and member groups. Policy-related volunteer workgroups (task forces/advisory panels) will be appointed by the Office of the President.
(a) Audit Committee
(b) Finance Committee
(c) Committee on Nominations and Elections
A vacancy on the committee shall be filled by the runner-up from the original election as soon as possible after the vacancy occurs. In the event that the runner-up is no longer available to fill the office, the Task Force described in Section 7.2(c) shall reconvene and select two new nominees as soon as possible. Nominees shall stand for election as described in Section 7.
Divisions are member groups that serve the specific technical, research and networking needs of INSTITUTE members. The Board of Directors may approve the establishment and dissolution of divisions as needed. Divisions’ activities shall be aligned with the organizational strategic plan. Strategic governance guidelines for divisions will be approved periodically by the Board of Directors. Membership in divisions is open to all INSTITUTE members.
The IFT Student Association shall coordinate the INSTITUTE’s student activities to meet the needs of student members. The IFT Student Association operates under the guidance and direction of the INSTITUTE’s Board of Directors for all of its activities.
All Student Members of the INSTITUTE shall automatically be members of the IFT Student Association.
The INSTITUTE’s Sections are groups of members representing a specific geographic area around the world. Sections may be established by approval of the Board of Directors. It shall be the general purpose of the Sections to provide a local peer networking forum for INSTITUTE members. Each Section will arrange its own schedule of meetings and activities, keeping the INSTITUTE advised of such meetings and activities.
Sections shall operate under the supervision of the INSTITUTE and shall be administered as follows:
INSTITUTE members who work or reside in an area served by a Section (based upon the individual’s primary address zip code) must be members of that Section. Individuals who join a Section must also join the INSTITUTE, except where the Board of Directors has approved a Section’s request for an exception
Whenever travel distances to Section meetings or other considerations make it advisable, a Subsection of any existing Section may be established by a group of interested INSTITUTE members or the Section Board of Directors. Within sixty (60) days of establishment of a Subsection, the parent Section shall notify the CEO of its name, territory, and officers.
Each parent Section shall allocate to the Subsection operating funds at least equal to the dues of the Subsection membership, less any costs that may be incurred by the parent Section.
Each parent Section may establish other rules and guidelines for the operation of the Subsection.
The planning and organization of the Annual Meeting shall be the responsibility of the staff.
Proposed amendments to the bylaws shall be submitted to the CEO of the INSTITUTE in writing and may be initiated by the Board of Directors, any Committee of the INSTITUTE, or any twenty-five (25) members of the INSTITUTE. The CEO will forward proposed amendments to the Office of the President.
The Office of the President shall review all proposed amendments and respond to the initiating group within 45 days.
The Office of the President may:
Proposed amendments acceptable to both parties shall be forwarded to the Board of Directors for consideration.
The Board of Directors may:
A financial audit shall be conducted by professional auditors at the end of each fiscal year.
The Board of Directors shall adopt in advance of the next fiscal year an annual operating budget covering all activities of the INSTITUTE.
The Board of Directors shall determine the fiscal year of the INSTITUTE.
The Board of Directors may authorize any officer or officers or agent or agents of the INSTITUTE to enter into any contract or execute and deliver any instrument in the name of and on behalf of the INSTITUTE and such authority may be general or confined to specific instances.
All funds of the INSTITUTE shall be deposited from time to time to the credit of the INSTITUTE in such banks, trust companies, or other depositories as the Board of Directors may select. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the INSTITUTE shall be signed by such officer or officers or agent or agents of the INSTITUTE and in such manner as shall, from time to time, be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Secretary and countersigned by the Chair of the INSTITUTE.
The INSTITUTE shall use its funds only to accomplish the objectives and purposes specified in the Bylaws, and no part of said funds shall inure, or be distributed to the members of the INSTITUTE. On dissolution of the INSTITUTE, any funds and assets remaining after the discharge of all debts and obligations shall be conveyed to one or more educational or scientific organizations selected by the Board of Directors. Any organization to which the remaining funds and property of the INSTITUTE are to be conveyed must be exempt under the provisions of Section 501(c)(3) of the Internal Revenue Code of 1954, as amended, or under any successor to said Section of the Code, as it may be in effect at the time of conveyance.
The INSTITUTE shall be governed under Robert's Rules of Order, Newly Revised in all cases to which they are applicable and in which they are not inconsistent with the Bylaws, and any special rules of order the INSTITUTE may adopt.
Any notice required to be given by statute, the Articles of Incorporation or these Bylaws, shall be deemed to be delivered according to the following rules: upon personal delivery ; if by mail, when deposited in the United States mail in a sealed envelope, properly addressed, with postage prepaid; if by facsimile, when the facsimile is sent via the facsimile number shown for the member/director on the records of the INSTITUTE; if electronically, when transmitted to such address shown for the member/director on the records of the INSTITUTE; and if by overnight mail, when deposited with the shipping company in a sealed envelope, properly addressed, with shipping charges prepaid or billed to sender's account.
Any person entitled to any notice required to be given under the provisions of the General Not for Profit Act or under the provisions of the Articles of Incorporation or the Bylaws of the INSTITUTE may sign a waiver thereof in writing that shall be deemed equivalent to the giving of such notice.
The INSTITUTE shall use its funds only to accomplish the objectives and purposes specified in its Articles of Incorporation, and no part of its funds shall inure or be distributed to the members of the INSTITUTE. Upon dissolution of the INSTITUTE, any funds remaining shall be distributed in the manner specified in the Articles of Incorporation of the INSTITUTE.
The Board of Directors may require any officer, director, employee, or agent of the INSTITUTE, to furnish at the expense of the INSTITUTE, a fidelity bond, in such a sum as the Board shall prescribe.
Actions required to be “written” or “in writing,” or to have written consent or written approval of members, directors, or committee members shall include any communication transmitted or received by electronic means or by any other technology permitted by law and not prohibited in the Articles of Incorporation or by policy or procedure of the Board of Directors. A requirement for a signature shall be satisfied by any means recognized by law, e.g., electronic signature, unless prohibited by policy or procedure of the Board of Directors.
No director or officer of the INSTITUTE shall be liable for damages resulting from the exercise of judgment or discretion in connection with the duties or responsibilities of such director or officer except to the extent dictated by law.
The INSTITUTE shall indemnify any person or entity to the extent required by law, and may otherwise indemnify any person or entity to the extent permitted by law.
Expenses incurred in defending an action, suit or proceeding may be paid by the INSTITUTE in advance of the final disposition of such action, suit or proceeding, to the extent permitted by law.
The indemnification permitted by this Article XIII shall not be deemed exclusive of any other rights to which those seeking indemnification may be entitled by law.
The INSTITUTE may purchase and maintain insurance on behalf of any person to the extent permitted by law, whether or not the INSTITUTE would have the power to indemnify such person against such liability under the provisions of this Article XIII.
If the INSTITUTE has paid indemnity or has advanced expenses under this Article XIII to a director, officer, employee or agent, the INSTITUTE shall report the indemnification or advance in writing to the members entitled to vote with or before the notice of the next meeting of such members.