Event Code of Conduct

Last updated: February 26, 2024

Welcome to the Institute of Food Technologists (IFT) website (Site). This website is provided as a service of the Institute of Food Technologists.

IFT strives to ensure that all participants feel welcome and safe at our events, whether live or through our virtual platforms (collectively, “IFT Events”). IFT is committed to honoring the diversity in our community and providing equal opportunity to all IFT Members and participants regardless of race, color, religion, age, sex, pregnancy, national origin, ancestry, disability, military status, marital status, order of protection status, genetic information, sexual orientation, transgender status, and any other category protected by law.

This event code of conduct (“Code of Conduct”) outlines our expectations for behavior at IFT Events, social events, and virtual platforms, as well as the consequences for unacceptable behavior. By participating in IFT Events, all sponsors, speakers, participants, media, exhibitors, sponsors, media representatives, service providers, and others (collectively “participants”, “you”, or “your”) agree to abide by this Code of Conduct.

We invite all participants to help us realize a safe and positive conference experience for everyone.

All determinations of appropriate or inappropriate behavior are in IFT’s sole discretion and the decision(s) of IFT will be final.

Expected Behavior
Be considerate, respectful, and kind to others. Refrain from demeaning, discriminatory or harassing behavior and speech. Spam, or repeated contact of participants that have requested no contact from another participant is strictly prohibited. Plagiarism, uploading of inappropriate, pornographic or offensive material is also strictly prohibited. You should be mindful of any copyright laws, music licensing, and other requirements, be sure to obtain all legally required permissions or licenses and not violate any terms or conditions related thereto.

Thank you for helping to make this a welcoming event for all.

Unacceptable Behavior
Harassment and discrimination include any verbal, physical, or visual conduct based on sex, sexual orientation, gender expression or identity, transgender status, race, age, national origin, or disability. Inappropriate display, sharing or use of nudity and/or sexual images in public spaces (including presentation slides); any physical or verbal intimidation, stalking, doxxing, gaslighting, or following of participant(s); harassing, photographing or recording of participant(s); sustained disruption of sessions, talks or other events; inappropriate physical contact, and any unwelcome sexual attention (physical or verbal) will not be tolerated. Violators may be removed from the meeting if found to be in violation and their ability to attend future IFT Events may also be restricted or prohibited.

Any boisterous, lewd, or offensive behavior or language, threatening, intimidation, coercion, use of sexually explicit or offensive language or conduct, profanity, obscene gestures, or racial, religious or ethnic slurs will not be tolerated. Participants violating this Code of Conduct will be asked to leave the site at the sole discretion of IFT staff. IFT retains the right to take any actions to ensure the event is a welcoming environment for all. This includes expulsion from the annual meeting with no refund.

By registering, attending and/or participating in IFT Events, Participants consent to and grant to IFT, the unrestricted, perpetual, worldwide, royalty-free and transferable right and license to use and to distribute (both now and in the future) Participants’ image and/or voice in photographs, videotapes, electronic reproductions, and audiotapes (both live an on demand) of IFT InFocus.

Participants shall not photograph, audio, or video record any and all portions of IFT InFocus without the prior written consent of IFT.

Technology Use
Participants acknowledge that their use of technology during IFT Events is not guaranteed. IFT and its vendors will use commercially reasonable efforts to communicate with Participants regarding camera use in devices and computers, mobile app capabilities in iOS and Android, audio settings and headset use, and stylus use in the virtual event platform.

In no event shall IFT be liable for interruptions to Internet access, power access, video camera access, or audio capabilities, nor of any similar interruptions to IFT Events for the duration of the IFT Event.

Participants may not utilize our Websites or IFT Events to (i) upload or otherwise provide infringing, defamatory, obscene, pornographic, threatening, abusive, illegal or otherwise improper content; (ii) upload viruses or harmful components to an IFT Event; (iii) engage in communications leading or related to an agreement in restraint of trade, to (iv) exchange specific information relating to your prices, profits, or costs; (v) in any other manner to limit competition or restrain trade in violation of state and federal antitrust laws; or, (vi) to further any unlawful purpose or to violate the rights of any person or entity.

Participants may not upload or otherwise provide content with a commercial purpose or attempt to solicit funds or advertise goods and services.

Dress Code
The dress code at IFT Events is business casual. Participants are required to adhere to this dress code during IFT Events including, but not limited to, live video chat.

Reporting Violations of the Code
If you have a complaint or concern about harassment, discrimination, bullying or any other conduct which may violate this Code of Conduct, we encourage you to notify us via email at [email protected]. You may request that your report remain confidential and only be shared with those on a “need to know” basis.

Please remember that notifying IFT staff does not constitute or replace notification to local law enforcement. This Code of Conduct does not replace any rules that are part of IFT’s contracts with its vendors, exhibitors and/or sponsors.

Compliance and Enforcement
IFT reserves the right to take any action that is reasonably necessary, in the sole judgment of IFT, for the protection of IFT, its participants, and personnel IFT will maintain full discretion in the interpretation and enforcement of this Code of Conduct.

Participants will be asked to stop any behavior in violation of this Code of Conduct are expected to comply immediately. This Code of Conduct provides general guidelines and cannot cover every possible type of unacceptable behavior. IFT reserves the right to apply corrective action to instances other than the specific examples noted. IFT participants violating this Code of Conduct may be suspended, sanctioned, or expelled from the IFT Event (without refund) and all future IFT Events without a refund at the discretion of IFT.

We expect all conference Participants to abide by this Code of Conduct at all IFT Events regardless of whether IFT is a sponsor of such meeting or event.

Name, Image, and Likeness Release
IFT or its affiliates (or its representatives) may take photo stills and audio/video recordings of or during IFT Events which may contain your name, likeness, voice, image, and the like (collectively, “Likeness”) for various uses, including, but not limited to, in IFT news and promotional material, in print, electronic and other media, including the IFT website. By participating in an IFT Event, you grant IFT and its affiliates, contractors, vendors, sponsors, and exhibitors, a perpetual, irrevocable right and license to use, reproduce, publish, distribute, edit, make derivative works, perform publicly, disclose, assign, and transfer all images, photographs, videos, voice, name, and likeness, without limitation, without compensation. All media become the property of IFT. Media may be displayed, distributed or used by IFT or its affiliates, Service Partners, sponsors, exhibitors, and the like for any purpose. You hereby release IFT and its affiliates and their respective employees, licensees, contractors, successors, and assigns from any and all claims, demands, and causes of action that you may now or hereafter have against IFT or its affiliates arising out of or in connection with the use of your Likeness.